Supercharge your employees - By giving them the right information and tools your employees will make smart and safe decisions. A modern organisation lets employees manage and book their flights, hotels and other services independently. We believe the same should apply to selecting the right place to work at a given moment.
This applies to every aspect of planning a typical day:
- Home or office?
- Where is my team located?
- Which office / area within the office?
- Desk close to the right colleague
- Meeting spaces with the right location, size and resources
Hot desking is not anymore about finding a place to do emails. Offices work as places to collaborate efficiently on the most difficult and complex topics as well as build team culture.
This is why process of space booking starts from people, not capacity.
With pilot road Smart Office app your employees can create their own virtual team and plan their office use based on shared plans with their key colleagues without need to actively communicate and synchronise visits.
Management and key service providers such as catering, restaurant and cleaning can get up to date information about the current, past and the future expected office utilisation up to two weeks in advance!
Let your employees find even the last desk without breaking a sweat or tear
Make room booking only one swipe away
Adhoc & Phone booth finder
Offer an option to grab a quiet space for tasks requiring full focus
Ensure no space is wasted with our “Ghost busting” technology
Gain insight into how your spaces are used and liked
Smart Office is a combination of smart spaces, smart office software and app.
Employee App & Actionable insights for the Management.
- ✅ Desk Booking100% hardware free
- ✅ Room bookingwith Office 365 & GSuite integrations
- ✅ Colleague Finder -Colleagues are why we come to the office, right?
- ✅ Wayfinding - Orient new users and make use of less used spaces
- ✅ Feedback - React to issues at workspace and fix them
- ✅ Workspace analytics - how much we have office & remote use?
People like you from 160+ organisations
are using pilot road.
We have discussed during the pandemic with hundreds of HR & Facility management experts from major enterprises and companies.
We want to share the insights gained from these discussions
👉👉👉
Free consultation about how hybrid workplace strategy could be implemented for your corporation needs.
Latest insights from our experts in hybrid workplace
How My Team with capacity booking works?
We don’t believe wasting anyone’s time. Let the product speak for itself.
Features that your hybrid workplace strategy needs
Office & remote signup, team collaboration, space booking, lobby screens, analytics
When you are ready,
moving to production is effortless.
Just let us know you are happy with the product
We will add any missing desks, meeting rooms and optional sensors that
you’ll need on your next step of Smart Office journey.
Still curious? Need more facts?
See some features below that our customers love
Features
Download guide here to see how you enable desk booking at your office without 3rd party reservation systems
✅ Assigned desks
✅ Hot desk
📆 Office 365 & GSuite integrations
🌎 Have all your offices in one, global map
With Pilotroad software and app you easily create include best parts of coworking space or activity based office into your own office ecosystem. Enable cross use of your own office base between employees from different offices and allow “work anywhere” culture in your workplace.
We have learned that people and companies benefit from freedom to use any office in multiple ways including:
💡 Idea sharing
🤝 More inter-team connections and collaboration
💰 Higher space efficiency
😄 Happier employees
🚗 Less time spent commuting
Booking that does not feel like booking. With our Smart Office app users can get best available spaces within seconds, with a single swipe. No difficult booking procedures or email clients to open. Pilotroad synchronizes the booking and resource information for you, ensuring that bookings are updated to MS Office 365 and Google Gsuite.
We have designed the Pilotroad Smart Office App from the ground up to make it possible to book a space in 5 seconds from opening the app. Thanks to the deep indoor location technology we are able to suggest you the space you would choose yourself based on the what’s available around you and what you have preferred in the past, like your personal assistant would!
See all your meetings and space reservations for today in one view. Organize meeting or book quiet space for your next 2 hour slot with only two clicks. End meetings early and release meeting room automatically for others to use.
With smart office software and app, users can find any space at any time. Search is not limited to name or type of the space: searching space based on availability helps users find easily the best place for their 1-on-1 or just a quiet place for tasks requiring concentration.
If you have multiple buildings, the smart office software app can provide you the closest free space even if it is located in next building. Navigation continues seamlessly between buildings, both indoors and outdoors.
Make your life at the office easier and support flexible work by sharing your location (user opt-in naturally). Transparency makes working as a team more natural and allows smooth and agile space usage by virtual teams that join for a specific project to work together.
You can also share meeting locations in your meeting invites allowing anyone to see even without smart office app where the meeting will take place.
Use your existing company Microsoft or Google account to Sign On to Pilot Road Smart Office Software and App. All your meeting rooms and calendar entries are automatically synchronized with your Outlook and any door displays you may have at your office. We believe in providing the user freedom to select what interface suits their space booking needs the best.
The personal mobile application supports Single Sign On (SSO) with Google G Suite and Microsoft Office 365 accounts. Users can find and book a meeting room quickly without the need to open a calendar or outlook. With ad-hoc spaces such as phone booths, the user clicks a button to find the closest free space and after that, walks into space. Space is automatically reserved without the need for additional manual booking.
Pilot Road Smart office software gives insight into how your office is functioning. Pilot Road solution is unique in a way that it can see where people are when they are looking for available spaces and where the available spaces were in relation to them at that moment.
Subjective: User feedback
Objective: Sensor & Occupancy analytics
Behavioral: How people choose to use your spaces
With Smart Office Software you are able to optimize your work space almost instantly.
Get all essential metrics about how your office occupancy changes over time. Which desks are the most popular ones? Which desk is never used? When does your office rush hour happen? All these questions are answered by the Pilotroad Smart Office occupancy analytics.
Simple to use web based analytics tool dashboard for quick insight, powerful data export tools for bringing the data into your favorite analysis tool such as Excel, MS PowerBI or Tableau.
Give your employees the opportunity to tell you how they feel about the work environment. Learn how you can create a space that your employees love to use and be in.
We help you streamline the issue reporting by providing users a fun and convenient way to report issues when they encounter them. Issue reports can be automatically turned as tickets thanks to our universal ticketing system integration. The issue gets tagged with location automatically so that your FM team and service providers can easily see where the issue is.
With Pilot Road Smart Office Software and app you give your employees a direct way of reducing wasted space at the office. The increased space efficiency is directly lowering the energy spent on heating, ventilation and lighting.
Naturally, the lower energy usage has positive effect on your bottom line, a true win-win situation!
Getting started is easy and fast
Pilotroad has been deployed from a single building to a complex 10 million sq. ft multi-building environments.
We have 2-6 week lead time from order to delivery.
Optional indoor-outdoor positioning feature does not require any network connectivity nor wiring.
Let us know if you want to try out latest occupancy sensor technology and analytics together with the Smart Office App.
Click link below to discuss your needs with our solution expert in your region.